When Your Lease Says ‘Structural Envelope,’ It Includes the Roof.
Why Should You Care?
Your lease protects you. Your building envelope protects your business. When either one fails, you suffer the consequences.
The building envelope represents the walls and the floor and the ceiling. The basic building bones. It’s the frontline of defense against the elements.
Indiana Law Is Crystal Clear
Why These Letters Work
Professional communication prevents delays and helps both parties move forward efficiently.
Creates a Documentation Trail
These letters establish a formal record of your request. Documentation is professional and protects both parties. If matters need to escalate, you have timestamped proof that you communicated professionally and clearly.
Prevents Temporary Patches
The letters position professional contractor assessment as necessary—not negotiable. This isn't about being difficult. It's about getting the right repair the first time, which benefits the landlord (better asset preservation) and you (you get a real solution, not a temporary fix that fails again next month).
Ensures Written Commitment
No verbal promises. No "we'll look into it." Written communication creates clarity and holds both parties accountable. Most landlords actually prefer this—it protects them too.
Establishes Clear Timeline
The letter provides a specific response deadline. This helps landlords plan and prioritize. Most property managers juggle multiple properties and competing priorities—a clear deadline helps them allocate resources appropriately.
Includes Multiple Repair Options
The attached proposal includes patching, restoration coating, and full replacement options. This gives the landlord choices, which most prefer. Landlords can select the approach that makes business sense for them while ensuring you get proper repairs.
Breaks the Cycle of Delays
These letters short-circuit the endless pattern of informal requests with no resolution. Professional communication with clear timelines actually makes the landlord's job easier and gets to resolution faster for everyone.
Two Letter Approaches for Two Situations
Customize Your Letters
Making Your Letter Effective
WHAT TO CUSTOMIZE
HOW TO SEND
WHAT TO EXPECT
Why the Professional Assessment Matters
- Patching (quick, affordable)
- Restoration coating (mid-range, extends life)
- Restoration coating (mid-range, extends life)
Not stirring up trouble. Encouraging peace through progress.
We just have to face our responsibilities in life. We signed up for this. Responsibility is real. Somehow humans gravitate toward contention. We need the oil of the right attitude to prevent friction. Imagine a world where landlords and commercial tenants can speak peaceably. Less cussing.
Success Stories – Reconciliation
Hammond Retail Plaza
Gary Manufacturing
Valparaiso Restaurant Row
Peace Through Clarity.
Frequently Asked Questions
Still Have Questions? Contact Us
Why do you need my contact information?
We pre-fill your business name, contact information, and address into the letter templates. This saves you time. No copying and pasting. You download documents that are already 70% complete. You just customize the roof condition details and send.
What happens after I enter my information?
Two things happen immediately: First, you get download links for both letter templates with your information already filled in. Second, within 1-2 business days, the local roofing professional reaches out to schedule a free inspection.
The inspection and assessment are what make your letter powerful, so we connect you quickly.
Do you share my information?
Your information is only used to pre-fill your letter templates and to connect you with the local roofing professional. They'll reach out to schedule an inspection and assessment. We don't sell, share, or use your information for anything else. You can unsubscribe at any time.
Will the roofing professional try to sell me something?
Their role is to inspect your roof and provide an honest professional assessment. If your roof doesn't need major work, they'll tell you that. If it does, they'll present options and pricing. The assessment is what makes your letter effective. A landlord can't ignore professional documentation.
Can I use these letters without getting an inspection?
Technically yes. But your letter will be significantly more effective with a professional assessment attached. Landlords are more likely to take action when they're facing professional documentation, not just a tenant complaint.
Who writes these letters?
These letter templates are based on Indiana law and commercial lease standards. They're provided as educational tools to help tenants formally request what they're legally entitled to. Consult with a business attorney about your specific situation and lease terms.
What if I'm in a state other than Indiana?
These letters specifically reference Indiana law and Indiana Building Code. If you're in another state, the statutes and codes will be different. Consult with an attorney licensed in your state to adapt the approach for your situation.
What if the roof damage has already caused mold or other problems?
Document everything. Take photos and videos. Get professional assessment of secondary damages (mold, equipment damage, business interruption). Include this documentation in your letter as evidence that the problem is urgent and causing real harm.
Damages caused by the landlord's neglect (mold remediation, equipment replacement, lost business) may be recoverable in a legal action.
Is this legal advice?
No. These are template letters based on Indiana law and standard commercial lease practices. They're educational tools. Consult with a business attorney about your specific situation, lease terms, and whether legal action is appropriate.
